Ctrl-a To Archive In Outlook For Mac
Facebook Twitter Google+ LinkedIn No matter how much free space left in the mailbox quota of users, Archiving is recommended for plenty of reasons. This includes primarily sorting, folders having a large amount of data are hard to sort.
Search feature in Outlook gets affected when the user carries large folders in their inbox, also re-indexing large folders take much of the time. In such context, moving messages from large folder to sub-folders might help organize, but it fails to prevent the indexing or reliability issues that Outlook faces. Archiving is a process where messages of a certain period or date have moved to a specific folder or storage place defined by the user. This helps Outlook to run efficiently and index swiftly between folders. In this section we will make you familiar with solution to solve queries like how to archive emails in Microsoft Outlook 2011 for Mac. Method 1– If your inbox folder in Outlook 2011 for Mac is reaching its prescribed limit then one thing you can do is create an Archive folder.
To do this follow under mentioned simple guidelines:. First, you need to enable “On My Computers” folders for this click on Outlook and select ‘Preferences’. From Personal Settings tab, select “General”. Now click on “Hide on my computer folders” option. There is an inbox in the navigation window named as “On My Computer”, right click on it and choose “New folder” and name it as “Archive”.
An Archive folder has been created, select all emails that you want to archive and right click on them, choose ‘Move’ Archive (On My Computer). Method 2- The Second method to archiving emails in Outlook 2011 is archive email folders. This provides an easy in restoring all folders in future. Select respective folder you want to archive. Note: Outlook does not allow selecting multiple mail folders at a time, therefore users have to select one folder at time for archiving. Now drag the selected folder to the desktop or a destination of archiving.
Wait until folders get successfully copied to the destination location. Note: While copying large sized folder might take time. Also make sure to copy the top most folders and all of its sub-folders because copying top folder will not copy its sub-folders automatically.
Important: Outlook might not perform well while copying folder larger than 2.15 GB, if you have folder of such large size, then you must split it before copying it to archive folders. Method 3- Users can also archive single email messages in Outlook 2011 for Mac that further provides ease for searching and accessing to single email messages.
Select a particular email folder you want to archive. Press Ctrl + A to select all emails or one can also choose ‘Select All’ from the Edit menu. Select and drag all messages to drop into the folder created for archiving. Note:From above suggested methods first 2 (Method 2 & 3) will not delete the items from Outlook; instead they will save a copy of emails on the server. And the last method is to delete the archived folders from Outlook by right clicking on it and selecting ‘Delete’ option.
You can no longer change the Archive folder for Outlook.com & Office 365 Exchange accounts. Outlook creates a folder called Archive that is used. POP and IMAP users can select the desired folder to use for Archive. After the latest build of Office 2016 (16.0.6741.2014) is installed, users will see an Archive button on the Home ribbon, next to Delete and also in opened messages. This build was released as the build March 8 2016. This is the button on Outlook 2016 for Windows: On Outlook 2016 for Mac, the button is gold colored: This button is an extension of the Archive feature available in Outlook for iOS and Android, and in Outlook on the web, offering one-click to archive messages to a single specified folder. Using it is simple: select a message, click the Archive button to move the message to the designated folder.
Keyboarders will use the Backspace key to move to the archive folder (a win for anyone who files messages to the Deleted Items folder because it's quick and easy.) When you use a Microsoft Exchange account (including Outlook.com and Office 365 business email), the Archive folder is created automatically. If you use a POP or IMAP account, the first time you use Archive, you'll be asked to let Outlook create an archive folder called Archive, or you can select an existing folder. You can select a new folder at any time (or look to see what folder you have set as the archive folder) from the File menu. Click Tools then Set Archive Folder. Note: this is not the same as Outlook's AutoArchive or manual Archive (which is now called Clean Up Old Items).
This new Archive button files everything into one folder. AutoArchive and Clean Up Old Items moves older messages to a separate.pst file while maintaining the same folder structure. Removing the Archive Button wanted to know how to remove the button: Is there a way to remove this button?
Outlook For Mac Archive Button
The customize the ribbon doesn't allow it to be removed and I keep clicking it instead of delete. While you can't remove it from the default Delete group, you can remove the Delete group and create a custom group that doesn't contain the Archive button. Right click on the end of the ribbon and choose Customize the Ribbon. Select the Delete group under Home (Mail) on the right. Click New Group button. This adds a new group under the Delete group. Click Rename and rename it to Delete, if desired.
Select the default Delete group and click Remove. The group you added should be selected. Select Main Tabs from the Choose commands from field on the left. Expand Home (Mail) then expand the Delete group (on the left). Select the first command, Ignore, and click Add, keep clicking Add until you get to Archive.
To remove it from messages, open a message and repeat the steps above. To disable the Archive feature see. To disable the backspace shortcut key, see.
Disabling backspace as a shortcut only affects shortcuts, not the use of the key when typing. Published March 9, 2016. Last updated on October 15, 2018.